What makes a document a record?

A record is a document your organisation may one day have to stand behind — in front of a regulator, a court or an auditor. The moment you declare it, GiDoc freezes the content: nothing can be overwritten, by anyone.

Its retention schedule starts counting. Legal holds can suspend destruction at any time. And when retention ends, nothing disappears silently: a human reviews and approves the disposition, and the approval itself is recorded.

That chain — declaration, immutability, scheduled retention, held exceptions, approved destruction — is what "defensible" means.